Exhibitor Information - Data Collection

The data collection portion has been completed. Thank you to everyone who participated. Results will be made available at the workshop.

Are You Interested in Being a Data Collection Exhibitor?

The North Carolina Department of Transportation (NCDOT), Federal Highway Administration (FHWA), North Carolina State University (NCSU), Transportation Research Board (TRB), United States Department of Transportation (USDOT), and American Association of State Highway Transportation Officials (AASHTO) are sponsoring the 2008 National Workshop on Highway Asset Management and Data Collection on September 24-26, 2008. The Workshop will include national speakers, work sessions, discussions, and lots of time for you to meet with state and municipal transportation officials from around the nation and display your data collection and analyses products.

If your company has an interest in being a part of this workshop and performing an exercise demonstrating data collection and reduction capabilities then read on.

NCDOT has identified a challenging 90-mile course in central North Carolina on which sponsors would like to collect various roadway data elements. Any data your company collects will be submitted for analysis and compared to the ground truth data collected manually by NCDOT and NCSU. A report will be published and distributed at the workshop which will include your company's data as compared to the ground truth data. The report will not make comparisons between exhibitors, and no "winners" will be identified. The report will be a valuable resource for many potential customers.

Data Elements to be Collected and Test Track Information

The workshop staff has identified a list of data elements we are interested in collecting. The elements are divided into four primary areas of interest: Pavement, Roadside Appurtenances, Bridges, and Geotechnical and Drainage. A detailed list of data elements for each area are identified on the individual links below. Please identify the data elements your team is interested in collecting on the test track. You do not have to collect all the data elements within an area, and if you have equipment that will obtain data elements for multiple areas please indicate this. If you wish to collect data on elements not shown on the list include this information at the end.

Workshop staff will make every effort to convey to your team the desired data format in a clear way, and will be available to answer any questions you may have about data or formatting at any point in the process. Our aim is to provide your team the fairest possible exercise in an effort to benefit you and potential customers. Your completed data set should be submitted in the format and manner specified on the conference website.

The calendar indicates days that are available for your team to run the test track. Please select three date options where your team would be available to perform the data collection exercise.

Return the calendar - with your dates marked and the Inventory Asset Data Collection Elements form (Pavement, Roadside Appurtenances, Bridges, and Geotechnical and Drainage) indicating the asset elements on which you will be collecting data. Information should be returned to the following address by April 25, 2008.

North Carolina Department of Transportation
State Road Maintenance Unit
4809 Beryl Road
Raleigh, NC 27606
Attention: Scott Capps, PE

Data collection teams will be allotted a four hour time period to run the test track. In the event that additional time is needed to conduct data collection please indicate this on the calendar with a detailed justification for additional time requirements. If needed, traffic control for Bridge and Geotechnical data collection will be the responsibility of the data collection teams and should comply with all MUTCD and NCDOT traffic control guidelines. Roadside and Pavement data collection elements are expected to be obtained without the use of traffic control.

Additional information is available for:

• Catalog of information vendors will receive on data collection day. Course directions will be included at that time.
• Pavement Data Collection Format - Distress Identification Manual for the Long-Term Pavement Performance Program, NCDOT Pavement Condition Survey Manual 2008, NCDOT Concrete Pavement Survey Manual 2004
• Roadside Appurtenances Data Collection Format - Expo Data Format All (xls), MUTCD Sign Codes, Supplemental Information (doc)
• Roadside Manual and Vendor Complete Results Tables (Excel, 282KB)

Registration

The workshop team is excited about hosting this national workshop and, believes your results will be valuable to attendees. Your participation is key to the success of the conference. In appreciation for your participation, Companies that are conducting the data collection exercise will receive a $500.00 credit towards any one of the exhibitor levels the company chooses. Participation in the data collection exercise does not automatically register your company for the workshop.

You may register online either by credit card or check by first agreeing to the Exhibitor Terms and Conditions. When registered, your company will obtain an exhibitor booth and be able to participate in all the activities the workshop has to offer.

If your company is not interested in performing data collection on the test track but would still like to participate in the workshop as an exhibitor, please review the conference information and exhibitor registration requirements. This is the first step in the registration process.

Your Participation is Important!

As state and municipal transportation agencies trend toward performance measures it becomes vitally important to find improved methods to collect asset data. This workshop promises to be an exciting mix of exhibitors and state highway agencies all sharing ideas on this topic. Your participation in the test track data collection and attendance at this event will help make it a success.

If you have questions please contact Scott Capps (scapps@dot.state.nc.us) at NCDOT.

 

---

 

Highway Asset Inventory & Data Collection National Workshop Sponsorship Levels

Sponsor Level	Associated Benefits
Silver: $1,000 (includes $500 discount for data collection participation)	(1) 10 x 10 pipe and drape booth with 1 standard 110 volt electrical outlet, 8-foot skirted table, and two chairs Outdoor exhibitor space for equipment/demos Recognition on Exhibitor Level Board(1 board, all levels) Listed in Exhibitor Directory Complimentary meals and breaks 2 complimentary registrations including reception
Gold: $2,000 (includes $500 discount for data collection participation)	(1) 10 x 10 pipe and drape booth with 1 standard 110 volt electrical outlet, 8-foot skirted table, and two chairs Outdoor exhibitor space for equipment/demos Recognition on Exhibitor Level Board (1 board, all levels) Listed in Exhibitor Directory Complimentary meals and breaks 3 complimentary registrations including reception Recognition in scrolling announcements Recognition on Reception Board (Additional board for Gold & Platinum only)
Platinum: $4,500 (includes $500 discount for data collection participation)	(1) 10 x 10 pipe and drape booth with 1 standard 110 volt electrical outlet, 8-foot skirted table, and two chairs Outdoor exhibitor space for equipment/demos Recognition on Exhibitor level Board (1 board, all levels) Listed in Exhibitor Directory Complimentary meals and breaks 4 complimentary registrations including reception Recognition in scrolling announcements Hotlink on workshop Web site Company profile sheet included in workshop packet Recognition on Dinner and Reception Boards (Additional board for Platinum only)